Jar and deposit management for water delivery
Every jar in circulation is your asset. Without a per-customer count, shortfalls only surface when stock runs out.
A water delivery business is really an asset business. The product is inexpensive, but every 20 litre jar in circulation represents capital sitting in someone’s kitchen. Lose track of those and margin quietly disappears.
Count jars against customers, not stock
Aggregate stock counts tell you something is missing but not where. A per-customer container balance tells you who holds how many, so shortfalls surface immediately rather than at reorder time.
Deposits need a ledger, not a notebook
Deposits collected months ago become disputes when a customer leaves. Whoever holds the better record wins, and a paper diary is not a record you can defend. A deposit posted to the customer ledger at the moment it is taken removes the argument entirely.
A deposit you cannot prove is a refund you will end up paying twice.
What to capture at every stop
- Jars delivered and jars collected
- Deposit taken or returned
- Payment method and amount
- Proof of the exchange
Reconcile on the round, not at month end
If container movements are recorded on the same stop as the delivery, the balance is always current. Reconciling at month end means investigating events nobody remembers.